Subcontractor COI + 1099 Compliance Tracker
Tracks every sub's COI, license, W-9 expiry. Replaces myCOI $250/mo + manual chasing.
The problem
myCOI and TrustLayer charge $200-400/mo and still need someone to actually email the lapsed sub for a new certificate. GCs and remodelers carrying 25+ subs routinely have 30% of their COIs expired at any given time — which means uninsured loss exposure if anything goes sideways on a job site.
What changes
Agent reads incoming COI PDFs, extracts insured/expiry/limits, stores them, and starts a 45-day-out renewal chase via email + SMS. Auto-blocks 1099 payment in the AP system when COI is expired. Eliminates the $250-400/mo COI tracker line item AND the lapsed-coverage exposure.
A day in the life
What this agent actually does.
- 1
T-45 days: sub's GL policy expiring → agent emails sub asking for renewal, CCs the PM
- 2
T-30 days no reply: agent escalates to phone-call task in CRM, flags sub as 'unbillable' in AP
- 3
New COI received: agent OCRs PDF, validates limits meet contract minimum, files in vendor folder, clears AP block
Works with
Connect to the tools you already use.
Bundles with
Pairs naturally with these skills.
Receipt & Expense Triage
Photo to categorized QBO entry in 30 sec. Replaces Dext $24/mo + bookkeeper time.
Replaces
Dext $24/mo + Expensify $25/mo + $160/mo bookkeeper triage
Client Weekly Report Builder
Pulls GA4 + Google Ads + SEMrush into a branded PDF every Monday. Replaces AgencyAnalytics $249/mo.
Replaces
AgencyAnalytics $249/mo + 10 hrs/wk account manager time
Deposition & Document Summarizer
1,000-page depo to 5-page timeline in 20 min. Replaces Everlaw $189/seat.
Replaces
Everlaw $189/seat x 5 = $945/mo (or CaseText CoCounsel $225/seat)
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