Accounts Payable Approval Workflow
AP invoice to approved + scheduled in 3 min. Replaces Bill.com $79/seat.
The problem
Bill.com ($79/seat + $0.49/payment) and Ramp handle the payments but approval chasing is still manual — CFO/controller pings partners on Slack, tracks who owes what in a spreadsheet. A 40-invoice/month firm burns 6-8 hours/week of controller time on this alone.
What changes
Invoice arrives in AP inbox → agent extracts vendor, amount, GL coding, PO match, routes to the right approver per the firm's matrix, nudges non-responders at 24/48/72 hours, posts approved invoices to Bill.com or QBO for payment.
A day in the life
What this agent actually does.
- 1
Mon 9:14am: vendor invoice for $4,287 hits ap@firm.com
- 2
9:15am: agent OCRs, matches to PO-1183, routes to Partner B (per matrix for >$2K)
- 3
10:40am: Partner B approves in Slack, invoice posts to Bill.com for Friday ACH
Works with
Connect to the tools you already use.
Bundles with
Pairs naturally with these skills.
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Replaces
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Add Accounts Payable Approval Workflow to your swarm.
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